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Click on the “Enter PRA’s” button on the toolbar and the PRA Summary screen will appear. Alternatively, you could click on “Data Entry” on the menu and select “PRA Details”. Both methods achieve the same result.
This is an extremely powerful screen. It allows the user to track the progress of a CRN precisely and can view the data in many different ways to determine its exact position in the process. Remember, the panel at the top of the screen has short cut icons for user convenience. A hint will appear when the cursor is positioned over them. They are:
Grid Title Buttons
The PRA's are displayed in a grid. The display sequence can be changed by clicking on the Title at the top of a column. In the example below, the display is in User Reference sequence and you will note that the Title is light green to indicate this is the column controlling the sequence.
Search and Search Filter
Search allows users to find a record quickly by entering all or part of its controlling column value. The Filtered Search restricts the summary display to only those records that satisfy the search criteria, i.e. all records with a reference starting with a particular order number.
On the top right of the screen there are several short cut buttons to take the user to the first, next, last or previous records.
The above example shows only a PRA that is waiting on a reply from a Stevedore. As previously mentioned, the summary display can be sorted on any column sequence. There is a difference. If the "Send Queue" column is chosen, only those records that are waiting to be sent will be displayed. The "Wait Reply" will only show those that have been sent but no reply has yet been received. The "Recd Reply" shows those for which a reply has been received and the corresponding message has not been read. To read the message text click on the "Yes" in this column. Once read, the "Yes" will be turned off but you can still display the message by clicking on the blank "Recd Reply" column for the required record or via the Messages folder within the data entry screens. Only the last message received will be kept removing the need for the user to delete error messages.
Add a new PRA
Click on the button. There will be a short delay while the new record is being created and then the PRA Details screen will be displayed.
This detail data entry screen will be displayed when either editing or adding a new PRA. The fields have been “folderised”. Each folder contains groups of related information. Progress through the folders and enter the required data. Press the TAB key or us e the mouse to move to subsequent fields. Although it is possible to enter the information in any sequence, it is logical to complete the header information first and then click on the line items folder and progress through them one at a time.
Start by entering a User Reference. This User Reference must be unique. If an attempt is made to use a User Reference that has been used before, the PRA will be rejected by the Stevedore's system. Therefore EdiSoft does a quick check for you to prevent obvious errors. This check does not include PRA's that have been archived.
Now press the Tab key (on the keyboard) and the cursor will move to the next control.
In this case Exporter. Key the first few characters of the Exporter Name and a drop down menu will appear. Key sufficient characters for the required Exporter to be highlighted (or use the arrow key on the keyboard). When the Exporter is highlighted, press the Tab key.
Hint when using lookup controls. You can click on the small arrow to cause the list to drop down and then find the required record by keying in the first few characters of the name or description. If the cursor is in the field already then just key in the first few characters and the list will drop down automatically.
Fill in the remaining fields in the Main Details folder, pressing the Tab key to move to the next one. Eventually the screen will look something like this. Note that it is not always necessary to fill in all the fields.
When the cursor is on the last field in the Container Details and you press the Tab key to move to the next field, the Domestic Transport folder will become visible.
Fill in the remaining fields by progressing through the folders. It is not necessary to fill out all fields.
When you have entered all the details then click on the button. EdiSoft will do a quick check for obvious errors and display any of these In the Validation Messages in the Messages folder. These errors must be corrected before trying to send a message.
When you become more proficient, you will use the button. This button will do the Validation and if there are no errors, it will Close the Details screen and Queue the PRA for transmission.
See Sending and Receiving CRN's for the next step.
Verified Gross Mass
As of mid 2016 - additional details need to be provided in relation to verified gross Mass. For scenario's where the same contact details are to be used numerous times, we have created a lookup list. This can be found under Tables-PRA Tables-General Companies.
In this section you can enter both Company information - as well as Staff that are assigned to that company. When selecting that staff name from the VGM dropdown section - it will automatically apply the company details that staff member is attached to.
The EDI Signature field will transmit the staff name by default if the EDI Signature field is left blank.